City of Waubay
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November 3, 2014

The Waubay City Council met November 3, 2014 at City Hall at 6:30pm. Mayor Jens presided with Councilmembers Berger, Grebel, Jorgenson, Moen, Rumpza in attendance. Others attending: Dwayne and Dorothy Eidet, Curt and Phyllis Koepp, Curtis Neilan, Erika Welch, Scott Mohror.

Motion to approve minutes from October 6, 2014 was made by Grebel, second by Jorgenson, motion carried.

Library reported 178 visitors, painting completed, 3D Painting & Drywall donated paint for project, Halloween party was held with eleven kids participating. The suggestion was made to possibly work with Auxiliary for next year’s party. Motion to approve report was made by Rumpza, second by Berger, motion carried.

Maintenance department reported hydrants flushed, discharging week of November 16, request to purchase a nine foot flexible shut off tool for $573.00 and a two inch trash pump for $1200.00. Motion to approve purchasing shut off tool for $573.00 and trash pump for $1200.00 was made by Moen, second by Jorgenson, all voting aye, motion carried. Motion to approve report was made by Grebel, second by Moen, motion carried.

Notices & Communications

SDML – Election Workshop; Motion to approve Finance Officer attending workshop was made by Jorgenson, second by Rumpza, motion carried.

DENR – November 6 meeting for State Water Plan Applications

Avera – Donation request

Motion to approve payment of the following bills totaling $20,983.78 was made by Rumpza, second by Moen, all voting aye, motion carried.

USDA-RD                                                     library loan                         362.00

USDA-RD                                                     phase 1 loan                    2765.00

USDA-RD                                                     phase 2 loan                    2281.00

IRS                                                                 tax deposit                        2960.34

SD Retirement System                              retirement                            892.80

Waubay Fire Dept.                                     monthly budget                   791.67

Brenda Jens                                               cleaning services                  50.00

Karst Sanitation                                          garbage service                 150.00

3D Painting & Drywall                                paint library                        204.00

Dept. of Revenue                                        samples                              430.00

Office Peeps, Inc.                                        supplies                              260.44

SD One Call                                                 locate notices                      11.10

Asphalt Paving & Materials Co.                patch work                         915.00

Kriech Construction                                    gravel                                  488.19

Day Co. Sheriff’s Office                             dispatch service               1000.00

Banner Associates                                    engineering                       3047.63

Verizon Wireless                                       cell phones                          120.61

US Postal Service                                     stamped envelopes           852.10

Blossom Shoppe & Gifts                           arrangement                        40.00

Waubay Clipper                                          publishing                          141.05

Milbank Winwater                                      materials                              452.02

Sinner Auto                                                  battery                                 140.95

Waubay Library Board                             library purchases                106.48

ITC phone                                                     bill                                        198.46

Otter Tail Power Co.                                 electricity                            2041.02

HR One Stop                                            fuel, supplies                         146.47

Northside Implement                                   parts                                     38.38

Sturdevant’s Auto Parts                              parts                                      16.12

RDO Equipment Co.                                   parts                                       50.95

Day Co. Register of Deeds                  record deed                               30.00

Net payroll totaled $10,585.75; Library $1522.56, Financial Admin. $2850.60, Utilities Department $4423.62, Seasonal $1788.97.

HMGP: NECOG admin 1950.00

CAG – Engineer Mohror presented a change order, pay request, and certificate of substantial completion for Main Street paving project. Motion by Grebel to approve certificate of substantial completion, change order number one in amount of $3753.85 and pay request number one in amount of $198,919.87 pending state approval, second by Moen, all voting aye, motion carried.

Lift Station Improvement Project – Motion to approve invoices from Banner Associates for engineering totaling $3975.40 was made by Berger, second by Rumpza, all voting aye, motion carried. Should be the final expenses for project.

Lagoon Project – Engineer Mohror reported they have all data entered, need to continue checking into purchasing land for project, may need to have City Attorney look into federal easements that are in place.

Discussion was held concerning truck traffic on Main Street. No action was taken.

LWCF Grant – Mayor Jens and Berger met with Randy Kittle for site inspection. Grants will be awarded in the beginning of 2015.

Nuisance Property – No progress made at 219 West 2nd Avenue property, will be back in court December 1; waiting on court date for 104 West 4th Avenue property; several loads have been hauled out on Gibson property. Have met with Lucia Weir several times concerning agreement for her to keep house located at 45 West School Road in exchange for land where she keeps horses. Property located at West School Road and Main Street was sold by County due to delinquent taxes. City purchased property with plans of cleaning up several nuisance properties that are owned by Weir. Weir has refused to sign agreement, will go to court November 5 to have her removed from property.

Motion to approve the second reading of the 2014 Supplemental Appropriation Ordinance No. 361 was made by Moen, second by Grebel, all voting aye, motion carried.

Council reviewed property insurance renewal packet from SDPAA. Motion was made by Grebel to approve renewing property insurance for 2015 with SDPAA, second by Jorgenson, all voting aye, motion carried.

Discussion held on $50,000.00 CD up for renewal November 10. Will put funds into savings and check into other options; discuss at December meeting.

Five citizen complaints were reviewed. Will look at replacing a fire hydrant on 3rd Street in spring, live traps will be set to catch feral cats in East 5th Avenue area, maintenance department will visit with resident concerning area for piling snow, inform resident that Library is open 10:00 – 2:00 on Saturdays, and utility customers wanting to set up automatic payments can do so through internet banking and bill pay.

Employee evaluations completed and reviewed; no action taken.

Motion to approve financial reports for October was made by Jorgenson, second by Berger, all voting aye, motion carried. Cash receipts totaled $54,432.72; General Checking $25,866.68, General Savings $122.08, Library Savings $3.01, Highway 12 Streetlight Savings $1000.00, 2nd Penny Savings $4947.00, Liquor % $1000.84, Water $10,826.02, Water Savings $0.02, Sewer $10,486.38, Sewer Savings $114.25, Sewer Trust $16.44, Utility Deposits $50.00.

The next meeting will be held December 1, 2014 at City Hall at 6:30pm.

Motion by Moen to adjourn at 8:13pm, second by Rumpza, motion carried.

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