City of Waubay
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September 3, 2013

The Waubay City Council met September 3, 2013 at City Hall at 6:30pm. Mayor Jens presided with Councilmembers Berger, Grebel, Koepp, Rumpza in attendance; Moen absent. Others attending: Dee Aufdencamp, Donna Leimkuhl, Dwayne and Dorothy Eidet, Bob Wagers, Curtis Neilan, Curt Koepp, Rick and Pam Rudebusch, Tom Sannes.



Motion by Koepp to approve minutes from August 5, 2013, second by Berger, motion carried.



Library reported 393 visitors, 13 children participated in reading auction, State Data Coordinator visiting week of September 23. Motion by Grebel to have carpet in Library professionally cleaned, second by Rumpza, motion carried. Motion to approve report was made by Rumpza, second by Grebel, motion carried.



Maintenance department reported they opened small valve for the East Lakeshore Drive sewer allowing gray water only, now pumping 6000 gallons and 1 hour more per day due to leaks, County chip sealed newly paved streets on west side of town, will grade cemetery road this week, cement for garage floor finished, will set garage when time permits. Discussion held on mess left behind by crusher used on City property without City permission. Motion by Rumpza to approve report, second by Berger, motion carried.



Notices & Communications

          Glacial Lakes Tourism – Advertising, Calendar of Events

Motion to approve ad was made by Grebel, second by Koepp, motion carried.

          Eide Bailly – Audit completed

          SD Dept. of Legislative Audit – Audit accepted

          SWO – Open House


Motion to approve payment of the following bills totaling $27,531.98 was made by Rumpza, second by Berger, motion carried.

USDA-RD                                                             library loan                                                              362.00

USDA-RD                                                             phase 1 loan                                                          2765.00

USDA-RD                                                             phase 2 loan                                                          2281.00

IRS                                                                         tax deposit                                                              1980.52

SD Retirement                                                     retirement                                                               556.80

Waubay Fire Dept.                                              monthly budget                                                      791.67

Brenda Jens                                                        cleaning services                                                  50.00

Lake Region Sanitation                                     garbage service                                                    225.00

Lawrence Weyh                                                   lumber                                                                    10.00

Consolidated Ready Mix, Inc.                           cement                                                                    1052.00

Office Peeps, Inc.                                                supplies                                                                 124.73

ADAPCO                                                               chemicals                                                               1726.00

Bierschbach Electric, Inc.                                  repairs                                                                     201.23

SD One Call                                                         locate notices                                                        193.14

Hawkins Inc.                                                        chemicals                                                               1392.10

Lyle Signs, Inc.                                                    two signs                                                                131.28

Verizon Wireless                                                 cell phones                                                            120.41

Dept. of Revenue                                                samples                                                                  65.00

Dakota Supply Group                                         supplies                                                                   295.93

Dependable Sanitation                                      landfill fees                                                             71.00

Eide Bailly                                                             final audit billing                                                    1751.67

Banner Associates                                             engineering                                                            1000.00

A & S Hardware Hank                                        bolts                                                                          8.04

Northside Implement                                         parts                                                                          7.17

Webster Lumber & Home                                Center lumber                                                         26.08

Webster Tire                                                        2 new tires, 1 repair                                              367.00

Sturdevant’s Auto Parts                                     parts                                                                         164.89

TLC Marine                                                          belts                                                                         153.00

Meierhenry Sargent, LLP                                  bond counsel service                                           1492.00

Otter Tail Power Co.                                           electricity                                                                  2104.04

ITC                                                                        phone bill                                                                 190.86

HR One Stop                                                      fuel, supplies                                                           1085.08

Kevin Barse                                                        garage floor                                                              1053.00

USA BlueBook                                                    supplies                                                                    92.67

Milbank Winwater                                              materials                                                                  1557.80

SD Library Network                                            dues                                                                          675.00

Waubay Clipper                                                  publishing                                                                300.87

Waubay Library Board                                       library purchases                                                   108.00

Loren Welch                                                        mow cemetery                                                        1000.00

Net payroll for August totaled $7193.84; Library $991.09, Financial Admin. $1784.24, Utilities Dept. $2800.90, Seasonal $1617.61.



Motion to approve placement of one student from Waubay School Monday through Friday at Library and Senior Citizens Center for 1 hour each with School paying for services was made by Grebel, second by Rumpza, motion carried.



HMGP – Discussion was held on how properties will be utilized for the upcoming year. City has several options to consider. Will place on October agenda.

Motion to approve second reading of 2014 Appropriation Ordinance was made by Grebel, second by Koepp, all voting aye, motion carried.



Building Improvements – Outside of new restrooms/concession stand building completed, working on inside. Youth Center needs to be checked for structural damage, will contact Banner Associates on cost, place on October agenda.



Nuisance Property – City now has clean title on property located at 57 East Second Avenue; two new properties not finalized, will be in litigation by October meeting; continued cleanup of property located at 104 South Wayland Street is not happening, will update with new pictures and set for hearing; will itemize expenses incurred for cleanup of property at 621 North Second Street for special assessment.



Lift Station Improvement Project – Attorney Sannes reviewed contract documents, approved signing.


Motion to approve payment to Delaney, Nielsen, Sannes, PC in amount of $2322.64 was made by Grebel, second by Berger, motion carried.



Estimate from Climate Control for dust control was discussed. Project will be completed next spring.



Motion to recess at 7:50pm. Meeting called back to order at 8:00pm



A public hearing was held at 8:00pm for a zoning ordinance variance request from Rick Rudebusch. Request is to install 50 foot cement wall less than 18 inches from west property line. Motion to approve variance was made by Grebel, second by Berger, all voting aye, motion carried.



Motion to approve building permits for Tom Bachmann, Loris Gregerson, Mike Hoven, Irene Herold was made by Koepp, second by Rumpza, motion carried.



Mayor Jens and Council expressed their thanks to Dennis Gregerson and Gregerson Salvage for the demolition on nuisance properties and to Jim Karst, Lake Region Sanitation, for garbage service for Frontier Days. Council also thanked Don Connor, Kevin Jens, Steve Eidet, Dennis Gregerson for their help with new restroom/concession stand building.



Motion to approve financial reports for August was made by Grebel, second by Koepp, motion carried. Cash receipts totaled $47,712.95; General Checking $14,359.30, General Savings $270.53, Library Savings $68.56, Highway 12 Streetlight Savings $1000.00, 2nd Penny Savings $5553.74, Liquor % $2652.17, Water $10,254.67, Water Savings $0.06, Sewer $8070.70, Sewer Savings $118.06, Sewer Trust $57.75, Utility Deposits $100.00, Phase I Reserve $207.41.



The next City Council meeting will be October 7, 2013 at City Hall at 6:30pm.



Motion to adjourn at 8:30pm was made by Berger, second by Rumpza, motion carried.



Becky Pearson, Finance Officer

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